Event Production Coordinator
Join World of Volvo as an Event Production Coordinator! Support our Event Team, coordinate logistics, and help create unique experiences in our innovative Brand Experience Center. Apply now!
About World of Volvo:
World of Volvo is more than just cars – it’s a place for unique experiences. We have created a Brand Experience Center that combines innovation, design, and sustainability in a way that inspires. Here, we strive to create memorable encounters and share our passion with the world. To continue this journey, we are looking for dedicated and creative employees who want to help shape the experiences of the future. Welcome to World of Volvo!
About the role:
The role as the Event Production Coordinator involves supporting the Event Team and Production Manager when planning and executing events at World of Volvo. In this role you will manage both administrative and operational tasks as well as being a coordinator of multiple parts and functions/people of the event production.
Key Responsibilities:
- Co-planning and executing smaller events, supporting larger events and representing WoV at external events.
- Assist the Event Project Manager and Production Manager in the development and implementation of production plans and time management.
- Manage all documentation related to Event Management such as; Production Plan, Time Plan, Budget Plan + Event Team Communication.
- Coordinate and communicate with suppliers and partners to secure that all necessary resources are in place and are fully functioning.
- Plan for logistics and support tech team with installation of AV-equipment and help out with all logistic arrangements.
- Collect information from relevant teams and partners and conduct a cohesive report to the Production Manager, Event Manager and Experience Officer.
- Follow up cost vs budget ongoing, flag any deviations during, and post event.
Who are we looking for:
We’re searching for a passionate individual who thrives in a fast-paced environment and adapts effortlessly to change. You should have a keen eye for detail and a talent for planning and executing memorable event productions, from logistics to security, all while navigating relevant laws and regulations.
We are also looking for you who has strong understanding of AV technology, excellent communication skills and strong in building relationships with team members, suppliers, and stakeholders. Your negotiating skills will help forge lasting partnerships, and your problem-solving abilities will shine as you tackle challenges with creativity and innovation.
Requirements:
- Education in Event Management / Event Production
- Minimum 5 years responsibility of Event Production within music or Meeting & Conferences
- Experience of working in team and coordination of multiple team members
- Fluent language skills in both Swedish and English, including speaking and writing, as the work will be conducted in these languages
Other:
- This is a full time position located in Gothenburg
- Please note that working hours may vary depending on event schedules
- Last application date is 31/10. Applications will be reviewed continuously, and candidates will be contacted accordingly
- For questions reguarding the recruitment process, please contact work@worldofvolvo.com
- Department
- Experience
- Locations
- World of Volvo
About World of Volvo
World of Volvo, located in central Gothenburg's new event district, is a one-of-a-kind experience hub with a unique Scandinavian-style architecture covering 22,000 m2. As a joint venture between Volvo Cars and Volvo Group, World of Volvo aims to be a premier destination and meeting place.
Interactive exhibitions, an exciting daily programme and with unique culinary experiences and entertaining events, World of Volvo is a dynamic place for people and ideas.
Event Production Coordinator
Join World of Volvo as an Event Production Coordinator! Support our Event Team, coordinate logistics, and help create unique experiences in our innovative Brand Experience Center. Apply now!
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